We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities in a fast-paced environment. This role requires excellent communication skills, discretion, and the ability to anticipate needs before they arise.
Key Responsibilities
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Act as the primary point of contact between executives and internal/external stakeholders.
Prepare, review, and organize correspondence, reports, presentations, and other documents.
Assist with meeting preparation, including agenda development, materials, and note-taking.
Conduct research and compile information to support executive decision-making.
Handle confidential information with discretion and maintain professionalism at all times.
Track deadlines, follow up on action items, and ensure smooth execution of tasks.
Support executives with personal and administrative tasks, as needed.
Coordinate events, team meetings, and company activities.
Qualifications
Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role.
Strong organizational and time-management skills with the ability to prioritize effectively.
Excellent written and verbal communication skills.
High level of discretion, professionalism, and attention to detail.
Proficiency in productivity tools (Google Workspace, Microsoft Office, Zoom, Slack, etc.).
Ability to work independently and adapt quickly to changing priorities.